This tutorial gives you the basic information needed to know how to sign up a gym, maintain your gymnasts and coaches rosters, and register for a meet.  If you need further assistance please contact MeetMaker.com support at support@meetmaker.com or use the Contact Us page.

Click Sign up New Gym

You will be asked to fill out gym account information. The email address is the address your registration confirmations will be sent to.

You need to now select and Organization for your gym:

List of organizations that the gym is a member of:

Click “Add New Organization” button pick available organization from drop down list. Tab to “Number” enter club number, then tab for “Status” which is “Active” or “Pending”, then tab to “Exp Date”, this is the expiration date of the clubs membership. Then click “Save” button.

To see hidden information place curser over the [+] box and click, then the next level of information will then be able to be accessed.

If you would like to collapse the grid place curser over the [–] box and click the mouse the information will then be collapsed.

You are now ready to fill out your roster (once you fill out a gymnast in your roster they will be saved meet to meet and year to year, until you delete them. So you only have to fill out your roster one time and you can enter as many meets as you want.)

List of gymnasts in the club roster:

Used to maintain the clubs roster, by updating, deleting or adding gymnast.(you can move from one field to the next using the “TAB” key

To add a new gymnast: click “Add New Gymnast” button fill in Name, Gender and DOB (Date of Birth).

“US Citizen” if athlete is a US Citizen, check this box (quick key is the “SPACE BAR”)

“Active” box if the athlete is currently a competing gymnast this season. If this box is not checked this gymnast will not appear on the registration forms

(quick key is the “SPACE BAR”)

“Organization” to pick from list of organizations (If not in list go to “My Gym” profile and add needed organization), (quick key type the first letter of organization)

“Number” athlete number

“Expiration Date” of the athlete’s number

“Status” This is a required field (“ACTIVE” or “PENDING”). (Quick key press “A” active “P” pending)

“Category & Level” pick from drop down list for competing category and level (if you press the “DOWN ARROW” it will scroll through the levels).

To add a second organization or level you do not need to retype the gymnast info just click “add new organization” or “level”

To add new organization: click “Add New Organization” button then pick from list of organizations.

To add new level: click “Add New Level” button and pick from drop down list of category and levels for current gymnast.

Scroll down to the “Save” button and the bottom of the screen before closing this page (or gymnast additions and editions will not be saved).

To see hidden information place curser over the [+] box and click, then the next level of information will then be able to be accessed.

If you would like to collapse the grid place curser over the [–] box and click the mouse the information will then be collapsed.

Next add your coaches in your gym

List of coaches in the club roster:

Used to maintain the clubs roster, by updating, deleting or adding coach.

To add a new coach: Click “Add New Coach” button. Fill in Name and “Safety Exp” date if applicable, check the

“Active” box if the coach is actively coaching this season.

“Organization” to pick from list of organizations (If not in list go to “My Gym” profile and add needed organization),

“Number”

“Expiration Date”

“Category & Level” pick from drop down list for competing category and level.

To add new organization: click “Add New Organization” button then pick from list of organizations.

To add new level: click “Add New Level” button and pick from drop down list of category and levels for current coach.

Scroll to the “Save” button and the bottom of the screen before closing this page (or gymnast additions and editions will not be saved).

To see hidden information place curser over the [+] box and click, then the next level of information will then be able to be accessed.

If you would like to collapse the grid place curser over the [–] box and click the mouse the information will then be collapsed.

Now you can register for any meet on MeetMaker.com with our having to fill out your roster again.

Register For a Competition

To register for a competition make sure you are logged in and click the registration link for the meet you want to attend.

List of available gymnast of selected competition: Used to choose the available gymnast that will be entered into the selected competition, sorted gym Gender then Level of competition. If a gymnast is not in the list under the expected level go back to the “My Roster” page selected needed gymnast and click “Add New Category and Level” button. Scroll down to needed gender and level and check “Register” box to add the gymnast to the competition (total for gymnast at that level will be displayed at the bottom of that levels grid, and “Registration Fee Total” will increase with each selected gymnast). If the gymnast is going to compete as a team member check the “Team Member” box (the team member total will increase with each selected team member but the “Registration Fee Total” will not).  If the team is limited you must select the number of team members in increments for the number allowed. (ex. Limited of 3 you must select 3, 6, 9 ect.)Then proceed to the “Select Coaches” grid.

To see hidden information place curser over the [+] box and click, then the next level of information will then be able to be accessed.

If you would like to collapse the grid place curser over the [–] box and click the mouse the information will then be collapsed.

List of available coaches for the selected competition: Check the “Register” box for the coaches attending the selected competition (the coaches number total will increase but there will be no “Registration Fee Total” increase unless there is a charge for the attending coaches). Scroll down and click the “Continue” button.

This page will confirm your entry and send it to the meet director.

Summary of charges for attending Athletes, Coaches and entry of payment information:

“Meet You Are Registering For” the name of the competition you are entering.

“Registration Fees” a total of all the registration fees of the selected Gymnast and Coaches for this competition.

“Team Fees” list a total of all the Team fees for the selected competition.

“Total Due” total to be paid for entering the selected competition.

Banking Account Information: this must be filled out if it is an online payment meet. You can not register with out it if it is online payment. If it is a registration only meet you will not see these boxes.(You must Mail the meet director your payment if it is not an online payment meet)

“Meet Maker Password” The password of your MeetMaker account.

Registration Comments: Any information the meet director will need to help in planning the competition.

There is a table of all registering gymnast for this transaction at the bottom of this screen, so you can double check you entry.

You must check the “Accept Terms and Conditions” box for the registration to be completed.

Click the “SUMMIT REGISTRATION” button to complete your registration. You will be taken to a confirmation screen with a confirmation number on it. An email of this number will be sent to the email address on file with MeetMaker.

Edit Registrations or Add New Ones

To add or edit a current meet registration go to “MY MEETS”

Create new registration: To add a gymnast or coach to an existing registration. This will take you back to the “Meet Registration Page”.

Edit Existing Registration: To scratch, add notes, change a Team Competition status or change a competition level for a gymnast entered in the meet. Open the grid by clicking the [+] by the registration the gymnast was entered on.

Place the mouse cursor over the “Competition Status” left click the mouse button, a drop down box will appear and select either “Active” or “scratched” from that menu.

If you are removing or adding a team member check or uncheck the “Team Member” box. Then click “Save all Registration Updates” no updates will be made if you do not click the Save Button. You will receive a confirmation email.

To change a gymnasts competition level Click the “Change Level“ a popup box will appear with the additional level that that gymnast can compete in. Click the new level and then click the accept button. If you do not see the new level for that gymnast go to the “My Roster” page and click on that gymnast and the assign a new level for them.

To change a gymnast’s personal information go to the “My Roster” page to edit Name, DOB, Organization Number and Status. That information will be changed on all registration entries that you have submitted, as long as the Meet Director has not downloaded their entries.

To see hidden information place curser over the [+] box and click, then the next level of information will then be able to be accessed.

If you would like to collapse the grid place curser over the [–] box and click the mouse the information will then be collapsed.

If you have any questions about registering your roster or a meet please contact:

support@meetmaker.com

If you would like your meet listed for online registrations on MeetMaker please email:

Jason@meetmaker.com